Google Workspace Service Accounts Authentication and Configuration

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To authenticate and configure Google Workspace Service Accounts, you'll need to create a new service account and enable the necessary APIs. This is done through the Google Cloud Console.

You can create a service account by going to the Navigation menu and clicking on "IAM & Admin" then "Service accounts". From there, you can click on "Create service account".

A service account is a special type of account that can be used by a Google Workspace application to authenticate and authorize access to Google APIs. This is a key part of using Google Workspace Service Accounts.

Creating a Service Account

You can create a service account in Google Cloud using either an automated script or manually. To use the script, sign in as a super administrator, open Cloud Shell, and enter a command to run the script. This will guide you through the process of creating the service account.

The script will create the service account and provide a JSON file with the client ID. To manually create a service account, go to Google Cloud, sign in as a super administrator, and click on IAM & AdminManage Resources.

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To manually create a service account, follow these steps:

  1. Click APIs & ServicesCredentials.
  2. Click Create CredentialsService account.
  3. For Service account name, enter a name for the service account and optionally add a description.
  4. Click Create and ContinueDone.
  5. Make a note of the Unique ID value for the service account, which is also the service account's client ID.

This Unique ID will be used later in the process.

Use Script to Create

To create a service account using a script, you'll need to sign in as a super administrator and open Cloud Shell in a browser window.

The first step is to enter a command in the editor: python3 <(curl -s -S -L https://git.io/password-sync-create-service-account). This will execute the script and guide you through the process.

You'll need to complete the steps in the Cloud Shell window, which includes downloading a JSON file containing the service account's client ID to your computer.

Once the script is complete, click Download to download the JSON file.

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Manual Creation

Creating a service account manually involves a series of steps that can be a bit complex, but don't worry, I've got you covered.

To start, you'll need to sign in to Google Cloud as a super administrator, which means you'll need to agree to the Terms of Service if it's your first time signing in.

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You'll then need to click on IAM & Admin > Manage Resources, and from there, you'll click on Create Project and enter a project name.

It's a good idea to add the project to a folder, but this is optional.

Once you've created the project, you'll need to assign at least one other person the role of Project Owner to ensure the project can be maintained if the creator leaves the organization.

You can do this by going to Manage access to projects, folders, and organizations.

To create a service account, you'll need to click on APIs & Services > Credentials, and then click on Create Credentials > Service account.

You'll need to enter a name for the service account and optionally add a description.

Make a note of the Unique ID value for the service account, as you'll need it later.

This value is also the service account's client ID, and you can find it in the JSON file that you downloaded when you created the service account.

To create a key for the service account, you'll need to click on Keys > Add Key > Create new key.

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Make sure the key type is set to JSON and click Create.

This will download a private key JSON file to your computer, which you'll need to make a note of.

You can also find this value on the Details tab of the service account or in the JSON file.

To complete the setup, you'll need to click on Menu > Security > Access and data control > API controls > Manage Domain Wide Delegation.

You'll need to be signed in as a super administrator for this task.

Click on Add new and enter your service account client ID, which you can find in the JSON file or in Google Cloud.

For OAuth scopes, enter the following scope: https://www.googleapis.com/auth/admin.directory.user.

Click Authorize to complete the setup.

By following these steps, you'll have successfully created a service account manually.

Service Account Setup

To set up a Google Workspace service account, you'll need to create a new service account through the Google Cloud Console. This step is crucial for gaining access to the service account's credentials.

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A service account is a special type of Google account used by your application to authenticate with Google services. You can create multiple service accounts within your Google Workspace organization.

To create a service account, you'll need to go to the Google Cloud Console, select the project for which you want to create the service account, and click on "Create Service Account."

A service account has a unique email address, which is used to identify it. This email address is typically in the format "service-account@[PROJECT_ID].iam.gserviceaccount.com."

You can assign roles to a service account to control what actions it can perform within your Google Workspace organization. The roles you assign will determine the level of access the service account has to your organization's resources.

Configuration and Credentials

To configure a service account in Google, you need to enable the relevant API library for your service account. This step is crucial for integrating your service account with Google Workspace.

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You'll also need to create a service account and a key, which involves signing in as a super administrator in Google Cloud and creating a new project. Make sure to assign at least one other person the role of Project Owner to ensure the project can be maintained if the creator leaves the organization.

To authorize the service account, you'll need to delegate domain-wide authority by going to the Google Admin Console and selecting Security > Access and data control > API controls > Manage Domain Wide Delegation. From there, you can add your service account client ID and specify the necessary OAuth scopes.

Here are the necessary OAuth scopes for Google Workspace:

  • https://www.googleapis.com/auth/admin.directory.user

Make a note of the Unique ID value for your service account, which is also the service account's client ID. This value will be used later in the configuration process.

Requirements

To configure and use a service account for the GWD Collector, you'll need to meet certain requirements. The user account performing these actions must have the Super Administrator role.

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You'll need to create a Service Account, which is the first step in the process. This is a crucial step, as it will be used to authenticate and authorize your GWD Collector.

To create a Service Account, follow the steps outlined in Google's Guide to Creating a Service Account. This guide will walk you through the process and provide any necessary details.

The four main steps to creating and configuring a service account are:

  1. Create a Service Account
  2. Enable the Required APIs
  3. Configure the Service Account
  4. Create the Service Account Key

These steps are outlined in the Google Service Account Requirements section, which provides a clear and concise guide to getting started.

Enable Required APIs

To enable the required APIs, you'll need to head to the Google Cloud APIs & Services console.

The first step is to locate the Google Drive API using the search bar. This will bring up a list of available APIs, and you can select the Google Drive API from the results.

Once you've selected the Google Drive API, you'll need to enable it for your project. This will allow Tines to access user data in Google Drive.

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Next, you'll need to repeat the process for the Google Forms API and the Admin SDK API. This will ensure that Tines has the necessary permissions to access all the required data.

Here's a step-by-step list to help you enable the required APIs:

  1. In the Google Cloud APIs & Services console, use the search bar to locate the Google Drive API.
  2. Select the Google Drive API and enable it for your project.
  3. Return to the API Library search and repeat for the Google Forms API.
  4. Return to the API Library search and repeat for the Admin SDK API.

Create Credential in Tines

Creating a credential in Tines can be a bit complex, but don't worry, I've got you covered. You can create a Google credential in Tines through a connect flow, which will guide you through the process.

If you plan to impersonate other users at a rapid rate in your Tines workflow, it's recommended to generate the credential as part of the workflow via actions on the storyboard. This approach avoids potential race conditions that can occur when updating the user input in a credential.

You can also create the credential manually, but this method is not recommended as it's more complex. To do so, you'll need to create a JWT credential and then use it to create an HTTP Request credential.

Here are the steps to create the JWT credential:

  1. Create the JWT credential
  2. Create the HTTP Request credential

Once you've created the JWT credential, you can reference it within another HTTP request credential to get the access token needed for your API requests to Google to work.

How to Configure

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To configure a service account in Google Workspace, you'll need to follow these steps.

First, enable the relevant API library for your service account. This will allow your service account to access the necessary APIs.

Next, create a service account and a key. You can do this in the Google Cloud Console.

Determine the scopes to assign to your service account. Scopes provide a way to limit the amount of access that is granted to an access token or application. For Google Workspace, you can consider the following scopes:

Once you've determined the scopes, authorize the service account by delegating domain-wide authority. This will allow your service account to access the Google Directory API.

To do this, open the Google Admin Console and go to Security > Access and Data Control > API Controls. Scroll to the Domain-wide delegation section and click Manage Domain-wide delegation. Then, click Add new next to API Clients and enter the Client ID for your service account. Add the required scopes and click Authorize.

User Management

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A service account is a unique account in Google Workspace that can be used to authenticate and authorize API requests. It's a type of account that can be used to automate tasks and integrate with other services.

To manage service accounts, you can use the Google Cloud Console. From here, you can create, edit, and delete service accounts, as well as manage their keys and permissions.

Service accounts can have multiple keys, which are used to authenticate API requests. You can create multiple keys for a single service account, and each key can be used for a different purpose.

Onboarding Users

To set up a service account to onboard Reclaim users, you'll need to navigate to your Google Workspace Admin portal.

First, navigate to Security -> Access and data control -> API Controls.

Click on “Manage Domain Wide Delegation” to enable the service account.

Once the Service Account is in place, you'll need to reach out to support for assistance with gaining access to the Reclaim API and provisioning new users / calendars using our SCIM and SSO integrations.

To use the API, you'll need to be an administrator of a Reclaim team.

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Sync Authentication

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To set up service authentication for Google Workspace Sync, head to the Google Workspace settings page in the app.

You'll need to select Service Account and click Continue, then provide the JSON key you created earlier by clicking on Click to upload credentials.

Clicking Continue will save your authentication settings, and you'll be offered the option to further configure your sync.

Please note that your authentication settings are not verified as part of this process, so it's essential to run a test sync to confirm that authentication is working as expected.

If you encounter any issues, don't hesitate to contact the support team for assistance.

Frequently Asked Questions

What is the difference between a Google Account and a service account?

A Google Account is a personal account for humans, while a service account is a special account for applications to access Google APIs automatically, without human authorization. This key difference makes service accounts ideal for automated tasks and machine-to-machine interactions

What is the difference between a shared account and a service account?

Shared accounts are used by human users, while service accounts are unique identifiers for system-to-system communication and automation, managed separately from individual users. Service accounts have distinct credentials, setting them apart from shared accounts.

Tanya Hodkiewicz

Junior Assigning Editor

Tanya Hodkiewicz is a seasoned Assigning Editor with a keen eye for compelling content. With a proven track record of commissioning articles that captivate and inform, Tanya has established herself as a trusted voice in the industry. Her expertise spans a range of categories, including "Important" pieces that tackle complex, timely topics and "Decade in Review" features that offer insightful retrospectives on significant events.

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