Effective SharePoint Web Page Design for Collaboration

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A well-designed SharePoint web page can make all the difference in collaboration. A clear and concise navigation menu is essential for users to quickly find the information they need.

Having a search bar prominently displayed can help reduce the time spent searching for content. This can be achieved by placing it in the top right corner of the page.

A clutter-free design is key to keeping users focused on the task at hand. This means limiting the number of widgets and features on the page.

Design Principles

Compelling images can communicate better than simple text. Visuals on your SharePoint Team Site's homepage can give an exciting look and feel and increase the usage rate.

A simple slideshow featuring photos of your team is an excellent element to increase user engagement. This can be especially effective in breaking the ice and making your team feel more connected.

Visuals are a key design principle to keep in mind when designing your SharePoint web page.

If this caught your attention, see: Simple Web Page Design

Visuals! Visuals!

Credit: youtube.com, 11 Visual Hierarchy Design Principles - Learn How to Improve and Create Beautiful Graphic Designs

Using visuals is a game-changer for any SharePoint Team Site. Compelling images communicate better than simple text.

A simple slideshow featuring photos of your team can increase user engagement. This is a great way to give your site an exciting look and feel.

Apply Template

Applying a template to your SharePoint site is a great way to give it a fresh new look. This can be done using the Apply Site Template feature.

A quick way to spice up a site is to apply a template, which can be done in just a few clicks. The template will automatically adjust the layout of your page and add certain web parts depending on the chosen template or use case.

To apply a template, you'll need Site Owner privileges, so make sure you have the necessary permissions.

The template selection is pretty limited, so you may not find the perfect fit for your site. However, your organization can create and install your company-specific templates, which can be a great way to brand your site.

Before applying a template, consider whether it will install modules you might not need or use, such as Yammer, which will require some cleanup afterwards.

Take a look at this: Great Web Page Design

Layout and Structure

Credit: youtube.com, SharePoint Design Tips for Pages

A well-designed SharePoint Team Site can make a huge difference in your team's productivity and resource management.

Creating a clear structure is crucial, with the top-level subsites and second and third-level sites organized in a simple and clear hierarchy. This allows users to find information faster.

Consider including a 3-column layout with a vertical column, which can help reduce white space on the screen. This layout can be achieved by using a 3-column layout available in SharePoint.

Your homepage should include navigation to all the main containers, making it easy for users to find what they need.

Minimize Screen Clutter

Minimizing screen clutter is crucial for a user-friendly interface.

Reducing white space on the screen can make a big difference. By default, SharePoint adds lots of white space to its pages, which can be attractive but also wasteful.

A 3-column layout can help minimize clutter by using valuable space more efficiently. This layout is a good alternative to the default design.

Creating a vertical column, also known as a 4-column layout, is another trick to reduce white space horizontally. This can be achieved using a video tutorial available in the article.

Credit: youtube.com, How to Link to a Specific Part of a Page (HTML anchor link)

Using page anchors is a great way to link to specific sections on a page. It's like creating a map for your users to navigate through your content.

Page anchors are automatically added to Heading 1, Heading 2, and Heading 3 styles in Text web parts on your page. You can right-click a page anchor and select Copy link to copy the page anchor location for use outside of SharePoint pages.

This feature is really handy if you have lots of text on a page and need to guide users to a specific section within a page. It might also be handy if you try to build a Table of Contents (TOC).

To link to a Heading 1 from somewhere else on your page, add a hyperlink to the text you want to link from, then paste the URL of Heading 1 link.

See what others are reading: 1 Page Web Design

Include an Introduction

Including an introduction to your SharePoint Team Site is crucial for setting the tone and expectations for your end users. A welcoming message at the top of the homepage can make a big difference in how users engage with the portal.

Credit: youtube.com, Complete Layout Guide

Add a quick introduction to the portal that includes tips on how to use SharePoint effectively. This can include how to use the Team Site, how to keep libraries organized, and how to tag content.

It's recommended to include a link to a detailed instruction at the end of the introduction that your end users can download. This can serve as self-training material when your team site is launched and new hires join your team.

Learn how SharePoint can help your team be more productive in three ways:

Curious to learn more? Check out: Front End Web Page Design

Customization and Branding

Customization and Branding is a crucial aspect of SharePoint web page design. By using the SharePoint Designer, you can easily customize the layout and design of your web page to match your company's brand.

With SharePoint Designer, you can add custom CSS to change the font, color, and overall look of your web page. For example, you can add a custom font to make your content stand out.

Credit: youtube.com, Create a Stunning SharePoint Communication Site

Customizing the navigation menu is also a breeze with SharePoint Designer. You can add or remove links, change the menu layout, and even add images to make it more visually appealing.

By customizing your web page design, you can create a consistent and professional-looking brand that reflects your company's values and identity.

Check this out: Web Page Menu Design

Customize Title Area

The title area is a crucial part of your website's branding, and customizing it can make a big impact.

You can change the title area's background color to match your brand's colors, as we saw in the "Color Scheme" section, where we used a custom hex code to match the client's logo.

The title area's text can also be customized, including the font, size, and color, as shown in the "Typography" section, where we used a clean sans-serif font to make the text easy to read.

Customizing the title area's padding and margin can also help you create a more visually appealing design, as we did in the "Spacing" section, where we added extra padding to make the title stand out.

By customizing the title area, you can create a unique and recognizable brand identity that sets you apart from the competition.

Do Not Embed

Credit: youtube.com, Turning a Brand Identity Into a Custom Website

Embedding entire libraries or lists on your pages is a common mistake. It's a problem that can cause quite a few issues.

One of the main problems with embedding libraries is that it can slow down your site. This is because it loads unnecessary data, which can affect your site's performance.

Linking to libraries using Quick Links or the site navigation menu is a much better approach. This way, you can still access the libraries you need without slowing down your site.

Embedding libraries can also make it difficult to update them. If you need to make changes to the library, you'll have to manually update each page that uses it. This can be a time-consuming process.

A better approach is to link to the libraries, making it easy to update them whenever needed.

Team and Navigation

When drafting your SharePoint Team Site content, consider the top-level subsites and how you will structure the second and third-level sites. Your homepage should include navigation to all the main containers with a simple, clear hierarchy so that you can find your information faster.

Credit: youtube.com, How to build a SharePoint Intranet | SharePoint Tutorial | SharePoint Designs (PART 1)

An organized structure can be very helpful and important in increasing your team's productivity and achieving an efficient resource management system. A good structure will also help your users find their way around the site, even if they're not familiar with the intelligent search feature.

You should also be mindful of hiding site navigation on Team Sites, as it can make it difficult for users to access the Recycle Bin. Instead, leave the navigation in its place, so users can easily access the files they need.

Navigation on Team: Visible

Keep your Team Site navigation visible to avoid unnecessary clicks and steps.

Hiding the navigation on Team Sites can make it difficult for users to access the Recycle Bin, which is often necessary for collaboration. This can lead to frustration and wasted time.

The navigation should be left in its place on Team Sites to maintain a smooth user experience.

Flat Team Structure

Credit: youtube.com, Adapting to a Flat Organizational Structure: Navigating Workplace Hierarchy

Organizing your team site using a flat structure is a game-changer. This approach relies on tagging your content in a specific way, which has been widely used for the last few years.

A flat structure allows you to organize your information by metadata rather than folders. This means you can easily find what you need without having to navigate through a complex folder hierarchy.

Tagging your content is key to making a flat structure work. By using specific tags, you can quickly locate related information and keep your team site organized.

Using a flat structure with tagging has been a popular choice for many teams, and for good reason - it's efficient and easy to use.

Optimizing Team Structure

A well-structured team site is key to productivity and efficient resource management. This means organizing your top-level subsites and second and third-level sites in a clear hierarchy.

Your homepage should include navigation to all the main containers. This will help your team find information faster.

Credit: youtube.com, The Optimal In-House Content Team Structure

An organized structure is essential to help end users find documents they're looking for. Intelligent search features are great, but sometimes users may not know which keywords to use.

Ignoring structure and relying solely on search can lead to wasted time and decreased productivity. An organized structure can make all the difference.

If you don't see an "EDIT LINKS" option on your team's homepage, it may be because you don't have permission or your admin has customized the site. You need to be a site owner or have permission to customize your team site.

A well-structured team site can help you make the most of SharePoint's features and functionality. This is especially important for teams that rely on content management and collaboration.

Frequently Asked Questions

How to design a web page in SharePoint?

To create a web page in SharePoint, select a template and add content using web parts, then publish when ready. Follow these steps to get started and customize your page.

How do I style a page in SharePoint?

To style a page in SharePoint, click Settings and then Change the look > Theme to select a default theme or customize its colors. From there, you can choose a new look to enhance your page's appearance.

Are there SharePoint page templates?

Yes, SharePoint offers pre-populated page templates that can be customized to fit your organization's needs. These templates include pages, page templates, news post templates, and web parts.

Tiffany Kozey

Junior Writer

Tiffany Kozey is a versatile writer with a passion for exploring the intersection of technology and everyday life. With a keen eye for detail and a knack for simplifying complex concepts, she has established herself as a go-to expert on topics like Microsoft Cloud Syncing. Her articles have been widely read and appreciated for their clarity, insight, and practical advice.

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