Icann Conference Essentials and Information

The ICANN conference is a premier event for internet governance and policy discussions. It's a great opportunity to learn from experts and network with professionals in the field.

ICANN conferences are usually held annually in different locations around the world. The 2019 conference was held in Santiago, Chile.

You can expect a packed schedule with sessions, workshops, and meetings. The 2019 conference featured over 70 sessions and workshops.

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The ICANN conference is a big deal, and you'll want to be prepared.

You can register for the conference online, and the deadline for early registration is typically 6-8 weeks before the conference starts.

Make sure to book your travel and accommodation in advance, as prices tend to increase closer to the conference date.

The conference schedule is usually released 2-3 months before the event, so keep an eye out for it to plan your sessions and meetings.

ICANN provides a mobile app for attendees to access the conference schedule, speaker information, and session materials.

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To attend the ICANN conference in person, you'll need to register in advance, as onsite registration will not be available. Registration will close on Friday, 7 March 2025, for in-person attendance.

To participate in the conference, you'll be required to agree to the Community Anti-Harassment Policy and Terms of Participation and Complaint Procedure, the ICANN Expected Standards of Behavior, Privacy Policy, and ICANN electronic Terms of Service. This means you'll be expected to conduct yourself on a professional level and adhere to the standards set forth in these policies.

You can film, photograph, and record audio of open ICANN sessions as long as the method of recording used is reasonable and does not violate the ICANN Expected Standards of Behavior.

Onsite registration is not an option for the event. You must register in advance to ensure a smooth arrival process.

In-person advance registration will close on either Friday, 7 March 2025, or Friday, 7 June 2025, depending on the event. After this date, only virtual participation will be available for continued registration.

You'll need to show your registration confirmation email, which requires a QR code, and government-issued photo identification to receive an ICANN82 attendee badge. This will help reduce the queues at the event.

Accompanying persons and family members will not be permitted into the meeting space unless they are also registered as in-person attendees.

To register for an ICANN meeting or event, you need to accept the Community Anti-Harassment Policy and Terms of Participation and Complaint Procedure, the ICANN Expected Standards of Behavior, Privacy Policy, and ICANN electronic Terms of Service.

Registering for an ICANN meeting or event also means you agree to ICANN's use and distribution of your image or voice in photographs, videos, or audio recordings.

You're expected to conduct yourself on a professional level and adhere to the standards set forth in the ICANN Community Anti-Harassment Policy and Terms of Participation and Complaint Procedure.

Filming, photographing, and recording audio of open ICANN sessions is permitted, as long as the method of recording used is reasonable and doesn't violate ICANN's Expected Standards of Behavior.

Registration and public participation in ICANN Public Meetings means you agree that all photography, video, or audio recordings of open ICANN sessions can be posted in the public domain.

However, you still have the right to challenge any filming, photography, or audio recordings if they're being done in a way that violates ICANN's Expected Standards of Behavior.

ICANN will scan your attendee badge upon entry to the event, which will enable safety notifications via email, and they'll use your data in accordance with their Privacy Policy.

You won't be able to register onsite for an ICANN event, so make sure to register in advance to avoid any issues.

The Community Forum is the first meeting in the ICANN conference's three-meeting annual cycle, typically held in February or March.

This meeting is a six-day event, running from Saturday to Thursday, allowing for a good balance of work and discussion.

The Community Forum structure is designed to facilitate internal work of the Supporting Organizations and Advisory Committees (SO/ACs), as well as cross-community interaction and plenary sessions on topics of community-wide interest.

These plenary sessions are a great opportunity for attendees to engage with one another and discuss important community-wide topics.

The ICANN conference's Community Forum is an essential part of the annual cycle, setting the stage for the next two meetings and driving community engagement forward.

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ICANN offers a Newcomers' Program to help newcomers understand the organization and its community. This program is a great way to get started, covering topics such as an introduction to ICANN and how to use ICANN engagement tools.

The Newcomers' Program is a series of training sessions held on Sunday during the Community Forum and AGM. These sessions are designed to help newcomers engage with the ICANN community and participate effectively.

Newcomers can expect to learn how the community interacts during and in between meetings, among other things. This knowledge will help them leave the meeting well informed and willing to come back.

The Meeting Strategy was developed by the Meeting Strategy Working Group (MSWG) and adopted by the ICANN Board in 2014.

The MSWG was a cross-community Working Group created by the ICANN Board to look into all aspects of the ICANN Meetings.

The group made proposals for changes to meeting timing, duration, and format, which were later adopted by the ICANN Board.

These changes aimed to improve the overall experience of ICANN Meetings, making them more efficient and effective.

The MSWG also proposed the rotation of the meeting location, which has since become a key part of the ICANN Meetings strategy.

This rotation allows for a more diverse and inclusive experience for attendees, who get to visit different locations and engage with local communities.

The Meeting Strategy also includes proposals for meeting support and engagement activities, which aim to increase participation and collaboration among stakeholders.

ICANN offers a special orientation program for newcomers to its multi-stakeholder process. This program is a great way to get started with understanding ICANN and its community.

The Newcomers' Program is held during ICANN's meetings, specifically on Sunday during the Community Forum and AGM. It includes a series of training sessions that cover important topics.

Newcomers can expect to learn about how to use ICANN engagement tools and how the community interacts during and in between meetings. This is a fantastic opportunity to get hands-on experience and ask questions.

The Newcomers' Program is designed to help newcomers engage with the ICANN community and participate effectively. It's a great way to leave the meeting well informed and willing to come back.

If you become ill or injured during the ICANN83 conference, ICANN will provide health and safety support for all registered onsite attendees who need medical assistance.

For minor-to-moderate illness or injury, contact the Health and Safety Team on the back of your badge for assistance.

In case of a medical emergency, dial 112 immediately to reach emergency services.

You're strongly encouraged to avoid or limit in-person activities and use virtual participation from your hotel room if you feel unwell during the event.

Wearing a well-fitting mask can minimize the risk to others if you choose to engage in in-person activities while unwell or after exposure to someone who is ill.

Adequate traveler and health insurance is your responsibility to ensure coverage of any costs incurred due to illness or injury while traveling.

To minimize queues, all attendees must present their in-person registration confirmation emails, which will be scanned for entry.

Accompanying persons and family members will not be permitted into the meeting space unless they are also registered as in-person attendees.